The Council is looking to procure a new delegate microphone conferencing system for use in its council chamber at Áras an Chontae, Charleville Road, Tullamore, Co. Offaly. Eircode: R35 F893. The Council IT staff have investigated the market and all the products that met with their requirements. d upon the Council’s findings a detailed product scheme has been put together and this is included within this document. Prospective bidders should carefully explore this scheme and respond with pricing and solutions that match.

The current delegate microphone conferencing system in the Council chamber of Offaly County Council was installed when the building was built and is now more than 19 years old and the many updates to technology since the original installation of the chamber audio facilities has become end of life.

It is anticipated that the solution selected will meet the discussion audio requirements of the organisation for the next 10 years and provide a flexible and adaptive installation that can be easily upgraded to meet future technology requirements. It is essential that the selected solution is capable of integrating with web streaming, video conferencing and web technologies. The system needs to able to integrate with auto tracking cameras when the microphone is engaged.

Prospective bidders should also be able to clearly demonstrate their understanding of Local Government democratic processes and their ability to supply solutions that offer value to those services. Reference sites that can support this understanding will be sought and there is a section relevant to this within the supplied document. Marks for the Prospective bidders will be affected by their ability to supply reference sites.

Any solution put forward by a prospective bidder must include professional equipment that is tried and tested in the market place with a minimum proven span of 2 years.