INVITATION TO BID FOR

UPLB-RES-037-05-21

SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR IFST AND ICROPS

1. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB), through the (GOP) LB04012001-C0002672; N829721; LB04019001-C0002742; N830721 intends to apply the sum of TWO HUNDRED FIFTY-FOUR THOUSAND ONE HUNDRED SEVENTY-FIVE PESOS (PhP 254,175.00) ONLY being the ABC to payments under the contract for UPLB-RES-024-04-21, SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR IFST AND ICROPS. Bids received in excess of the ABC shall be automatically rejected at bid opening.

ITEM DEION QTY UNIT ABC TOTAL ABC

SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW INFORMATION TECHNOLOGY FOR IFST AND ICROPS LOT 1 (2 ITEMS)

LOT 2 (2 ITEMS)

Total: 114,175.00

140,000.00

254,175.00 114,175.00

140,000.00

254,175.00

2. The summary of the bidding activities is as follows:

Advertisement/Posting of Invitation to Bid 14 April 2021

Issuance and availability of Bid Documents 15 April 2021

Pre-bid conference 15 April 2021, 11:00 am

Deadline of Submission of Request for Clarification 19 April 2021

Last Day of Issuance of Bid Bulletin 21 April 2021

Deadline for Submission of Bids 06 May 2021 1:15 pm

3. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) now invites bids for the above Procurement Project. Delivery of the Goods is required by within thirty (30) calendar days upon receipt Notice to Proceed. Bidders should have completed, within ten (10) years (2011-2020) from the date of the deadline of submission and opening of bids, a contract similar to the Project. The deion of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

[Select one of the two following paragraphs and delete the other depending on the existence of conditions under Section 23.4.1.2 of the 2016 revised IRR of RA No. 9184]

a. [Select this paragraph if conditions (a), (c), and (d) under Section 23.4.1.2 of the 2016 revised IRR of RA No. 9184 do not exist:] Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

b. [Select this paragraph if condition (a), (c), or (d) under Section 23.4.1.2 of the 2016 revised IRR of RA No. 9184 exists:] Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the 2016 revised IRR of RA No. 9184.

5. Prospective Bidders may obtain further information from UPLB BAC Secretariat through email at ravillegas@up.edu.ph / jddalena@up.edu.ph / gajoyosa@up.edu.ph and inspect the Bidding Documents at the address given below during office hours from 8:00 am to 5:00 pm, Monday to Friday.

6. A complete set of Bidding Documents may be acquired by interested Bidders from the BAC Secretariat starting on 15 April 2021 from the given address and website(s) below for a non-refundable bidding documents fee amounting to FIVE HUNDRED PESOS (PHP500.00) only.

Bidding documents fee payment shall be made through deposit or on-line transfer of fund to:

Bank Name: Landbank of the Philippines Los Baños Branch

Account Number: 1892-1005-07

Account Name: UPLB Trust Project Fund

UPLB Cashier’s Office shall issue the corresponding Official Receipt which can be claimed at their office every Monday to Friday from 8:00 am to 12:00 noon only. Bidders may contact the Cashier’s Office through telephone number (049)536-3558 or in their email address, cashiersoffice.uplb@up.edu.ph for information and instruction. Bidders are required to include two copies of Deposit/ Transfer Slip with bank validation or any other equivalent proof of payment in the documents for submission during opening day in lieu of the OR.

It may also be downloaded free of charge from the websites of the Philippine Government Electronic Procurement System (PhilGEPS) and UPLB BAC, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

7. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) will hold a Pre-Bid Conference on 22 April 2021, 11:00 AM through video conferencing or webcasting via Zoom application, which shall be open to prospective bidders. for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email.

8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 06 May 2021, 1:15 PM. Late bids shall not be accepted.

9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

10. Bid opening shall be will follow shortly after the deadline of the submission of bids via Zoom application. for the meeting may be viewed at the BAC website for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email. Bids will be opened in the presence of the bidders’ representatives who choose to attend the online activity.

UPLB SPMO Conference Room

Supply and Property Management Office

Rambutan Road, College, Laguna.

11. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

12. Bidders shall read the bidding documents carefully and strictly comply with the requirements indicated in the bidding documents. Failure to comply may lead to disqualification of the bid.

13. Bidders are encouraged to properly use tabs and identify the documents submitted for ease of reference in the opening of the bids.