Summary Details:

The purpose of this RFP is to obtain a supplier(s) with the capability and capacity to efficiently and cost effectively provide preventative maintenance services to the City as per the requirements and specifications set out herein.

This initiative will identify proponents providing best and leading practices to increase procurement efficiency, maintain and improve service and product quality, sustainability and capable of supplying all or a large part of the requirements. Thus it is paramount the successful Proponent(s) be able to meet the City's requirements and comprehensively describe its highest level of service, service offerings and competitive prices.

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the "Closing Time").

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - RFP - - Vendor name.

Document format for submissions:

o RFP Part C in PDF format - 1 combined PDF file,

o Appendix 3 (pricing tab) in Excel format, and;

o Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the "Form of Proposal"), completed and duly executed by the relevant Proponent in one PDF Document, excluding the Pricing Tables which should be submitted by itself, in a separate PDF file d as Appendix 3 - Commercial Proposal.

All enquiries regarding the RFP must be addressed to:

Peter Yung, Buyer

Email: peter.yung@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City's sole discretion.

Deadline for Enquiries: 3:00 pm on April 20, 2021

It is the sole responsibility of the vendor to regularly check the City of Vancouver Purchasing Web Page at

http://vancouver.ca/doing-business/bids-contracts-rfps-purchase-orders.aspx Addenda, Questions/Answers, and Amendments related to this Proposal.

Proposal forms may be obtained by following the below.

** Please Download the Complete Document from Our Website found under "Open Bids" at https://bids.vancouver.ca/bidopp/RFP/RFP-PS2020036.htm