1. The Philippine International Trading Corporation intends to apply the sum of Pesos: One Million Eight Hundred Thousand and 00/100 (₱1,800,000.00) being the Approved Budget for the Contract (ABC) (For the 1 st Year Only) to payments under the contract for Three (3) Year-Lease of Seven (7) Units Photocopying Machines

and Related Services for the Philippine International Trading Corporation (PITC) Bid Ref. No. ASD-B1-2021-314. Bids received in excess of the ABC shall be automatically rejected at bid opening.

Deion ABC (VAT inclusive) (₱) 1,800,000.00 (1st year)

Three (3) Year Lease of Seven (7) Units Photocopying Machines and Related Services for the

Philippine International Trading Corporation (PITC)

Funding Source PITC Corporate Operating Budget for 2021

Bid Security (in any of the following forms)

• Bid Securing Declaration

• Cash or Cashier’s/ Manager’s Check* equivalent to at least 2% of the ABC

• Bank Guarantee/ Bank draft or Irrevocable Letter of Credit to at least 2% of the ABC*

• Surety bond callable upon demand to at least 5% of the ABC**

Cost/Price of Bid Documents (cash payment only) (₱) 1,800.00

*Only those issued and confirmed by a Local Universal or Local Commercial Bank

**Must be callable upon demand issued by a Surety or Insurance Company duly certified by the Insurance

Commission as authorized to issue such bond

2. The Philippine International Trading Corporation (PITC) now invite bids from Philippine Suppliers/Dealers/Distributors of Photocopying Machines for the Three (3) Year-Lease of Seven (7) Units Photocopying Machines and Related Services for the above Procurement Project (hereafter referred to as GOODS).

3. Bidders should have completed, within the last five (5) years from the date of submission and receipt of bids, a contract similar to the Project at least equivalent to 50% of the ABC. The deion of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

Similar shall mean “Photocopying Machines and Related Services”

4. Bidding will be conducted through open competitive bidding procedures using a nondiscretionary

“pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic

Act (RA) No. 9184.

5. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens,

pursuant to RA No. 5183.

6. Prospective Bidders may obtain further information from the Assigned BAC Secretariat per schedule at 3/F, NDC Building, 116 Tordesillas Street, Salcedo Village, 1227 Makati City and inspect the Bidding Documents at the address given below during 9:00AM – 2:00PM on weekdays only. However, any queries relative to the contents of the bid documents and the project requirements can only be made by suppliers not later than ten (10) calendar days prior to the Submission and Opening of Bids:

Chair, Bids and Awards Committee I

Philippine International Trading Corporation (PITC)

Email: chairbac1@pitc.gov.ph

Note: Maximum size of email with attachment is six (6) MB only.

7. A complete set of Bidding Documents may be acquired by interested Bidders on

29 April 2021 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of ₱1,800.00. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person, by facsimile, or through electronic means.

8. The Philippine International Trading Corporation will hold a Pre-Bid Conference on 07 May 2021, 6:00PM via Video Conference (Zoom), which shall be open to prospective bidders.

9. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before 24 May 2021, 9:00 AM. Late bids shall not be accepted. Proposals must be duly received by the BAC Secretariat through manual submission at the office address as indicated below,

Philippine International Trading Corporation

3/F, NDC Building, 116 Tordesillas St.

Salcedo Village, 1227 Makati City

OR via Electronic Mail. (Please refer to the Advisory attached as Section XI of the

Negotiation Documents).

Schedule of Opening of Bids is on 24 May 2021, 9:00 AM. Late bids shall not be accepted.

10. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

11. Bid opening shall be on 24 May 2021, 09:00AM via Video Conference (Zoom). Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

For Pre-Bid Conference and Bid Opening

In line with the precautionary health measures being adopted by the agency, prospective bidders interested to join the Pre-Bid Conference and Bid Opening via video conference (Zoom) may send request for Zoom Password to the “bac1secretariat@pitc1973.onmicrosoft.com” with the following information together with proof of identity of the attendee a day before the scheduled conference.

1. Name of Project

2. Bid Reference No.

3. Activity

4. Company Name

5. Address

6. Name of Representative

[maximum of two (2)]

7. Contact Nos.

8. Email Address (to which all communications from the Bids and Awards Committee shall be sent)

9. Scanned Copy or Photo of Proof of Identity [Please attach any Government Issued ID (e.g. Passport, Driver’s License etc.)]

12. The Philippine International Trading Corporation reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA

No. 9184, without thereby incurring any liability to the affected bidder or bidders.

13. For further information, please refer to the Assigned BAC Secretariat:

Day BAC Secretariat Local Number

Monday Jane Arcilla / Vivian Villanueva 382 / 315

Tuesday Irish Ordillano / Vivian Villanueva 394 / 315

Wednesday Jane Arcilla / Vivian Villanueva 382 / 315

Thursday Irish Ordillano 394

Friday Irish Ordillano 394

However, only bidders who purchased the bidding documents may join the Opening of Bids and send their request for Zoom Password to bac1secretariat@pitc1973.onmicrosoft.com with the above information together with proof of identity of the attendee a day before the schedule conference.

For the Pre-bid Conference, bidders are encouraged to send their authorized technical representatives or personnel who are familiar with the bid requirements and will prepare the bid documents.

Bidding Document may also be downloaded free of charge from the website of the PhilGEPS and the PITC website. However, only those who have paid the cost of Bidding Documents at least one (1) day before the submission of their bids will be allowed to bid.

Bidders may pay for the cost of Bidding Documents thru any of the following modes of payment:

1) Cash Payment – PITC Cashier will be available from Tuesday to Thursday

between 10:00AM to 2:00PM; OR

2) Cash Deposit

Interested Bidders may send a request letter for Bank Details to the BAC Secretariat c/o Ma. Theresa Elima at myette.elima@pitc1973.onmicrosoft.com. Thereafter, proof of payment must be emailed back to the BAC Secretariat.

14. You may visit the following websites:

For downloading of Bidding Documents: www.pitc.gov.ph