SUPPLY, DELIVERY AND INSTALLATION OF ONE (1) LOT ICT MACHINERY AND EQUIPMENT FOR THE BUREAU OF FIRE PROTECTION (BFP)

Bid Reference No.: GPG-B1-2021-280 REBID

Approved Budget for the Contract: P 53,428,607.10

1. The Philippine International Trading Corporation (PITC) and Bureau of Fire Protection (BFP) through the General Appropriation Act (GAA) FY 2016/2017 (PITC AR NO. TL-2017-049 dated 10 Oct 2017. intend to apply the sum of the following amounts being the Approved Budget for the Contract (ABC) to payments under the contract for each lot below. Bids received in excess of the ABC shall be automatically rejected at Bid opening.

Items of the Lot QTY ABC (₱) Cost / Price of Bid Documents

(cash payment or cash deposit) (₱)

One (1) lot ICT Machinery and Equipment consisting of the following: 53,428,607.10 50,000.00

Laptop 390 sets

Server (For Active Directory and DNS, Data) 3 sets

Tablet 29 units

Satellite Phones 14 units

Rugged Laptop 18 units

ADF Scanner 22 units

UPS 1501 units

Desktop PC with Dual Monitor and 1 KVA UPS 12 sets

Heavy Duty Fax Machine 12 units

55” LED Monitor 12 units

1. The Philippine International Trading Corporation (PITC) and BFP now invites bids from authorized Philippine Distributor/Reseller/Dealer of ICT Equipment for the above Procurement Project. (hereafter referred to as GOODS/SERVICES). Delivery Period and Place of the Goods is required as follow:

Project Completion Period Within One Hundred (100) calendar days upon receipt of Notice to Proceed

Delivery Places See Terms of Reference

Section VIII – B: Delivery Places

Distribution List See Terms of Reference

Section IX – Distribution List

2. Bidders should have completed, within the last five (5) years from the date of submission and receipt of bids, a contract similar to the Project equivalent to at least fifty percent (50%) of the ABC. The deion of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

Similar shall mean “ICT Equipment”

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

4. Bidding is restricted to Filipino citizens / sole proprietorships, partnerships, or organization with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizen or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizen, pursuant to RA No. 5183.

5. Prospective Bidders may obtain further information from the assigned BAC Secretariat per schedule at 3rd Floor, NDC Building, 116 Tordesillas Street, Salcedo Village, 1227 Makati City and inspect the Bidding Documents at the address given below from Monday to Friday between 9:00AM to 2:00PM. However, any queries relative to the contents of the bid documents and the project requirements can only be made by supplier not later than ten (10) calendar days prior to the Submission and Opening of Bids.

Chair Bids and Awards Committee I

Philippine International Trading Corporation

Email: chairbac1@pitc.gov.ph

Note: Maximum size of email with attachment is six (6) MB only

6. A complete set of Bidding Documents may be acquired by interested Bidders starting 30 March 2021 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in a non-refundable amount fee. The Procuring Entity shall allow the bidder to present its proof of payment for the fees through electronic means (bac1secretariat@pitc1973.onmicrosoft.com).

Please look for the following BAC Secretariat from the above-mentioned address:

Monday Jane Arcilla / Vivian Villanueva

Tuesday Irissa Ordillano / Vivian Villanueva

Wednesday Jane Arcilla / Vivian Villanueva

Thursday Irissa Ordillano

Friday Irissa Ordillano

It may be also downloaded free of charge from the website of the PhilGEPS and the PITC website. However, only those who have paid the cost of Bidding Documents at least one (1) day before the submission of their bids will be allowed to bid.

Bidders may pay for the cost of Bidding Documents thru any of the following modes of payment:

a. Cash Payment

PITC Cashier will be available from Tuesday to Thursday between 10:00 AM to 02:00PM.

OR

b. Cash Deposit

Interested Bidders may send a request letter for Bank Details to the BAC Secretariat c/o Ma. Theresa Elima at myette.elima@pitc1973.onmicrosoft.com. Thereafter, proof of payment must be emailed back to the BAC Secretariat.

7. The Philippine International Trading Corporation (PITC) will hold a Pre-Bid Conference on 06 April 2021, 10:00 AM through video conferencing or webcasting via Zoom, which shall be open to prospective bidders.

Bidders are encouraged to send their authorized technical representatives or personnel who are familiar with the bid requirements and who will prepare the documents for the bidder.

8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below,

Philippine International Trading Corporation

3/F, NDC Building, 116 Tordesillas St.

Salcedo Village, 1227 Makati City

on or before 27 April 2021, 2:00 PM. Late bids shall not be accepted.

9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

10. Bid opening shall be on 27 April 2021, 2:00 PM at the given address below

Philippine International Trading Corporation

5/F, NDC Building, 116 Tordesillas St.

Salcedo Village, 1227 Makati City

In line with the precautionary health measures being adopted by the agency, interested bidders may join the Pre-Bid Conference and Bid Opening via video conference (Zoom) and advised to send their request for Zoom Password to the bac1secretariat@pitc1973.onmicrosoft.com with the following information together with proof of identity of the attendee a day before the scheduled conference.

1. Name of Project

2. Bid Reference No.

3. Activity

4. Company Name

5. Address

6. Name of Representative [maximum of two (2)]

7. Contact Nos.

8. E-mail Address (to which all communications from the Bids and Awards Committee shall be sent)

9. Scanned or Photo of Proof of Identity (Company ID or any Gov’t issued ID)

Only two (2) pre-registered representatives/personnel/s per company shall be allowed to attend the Pre-Bid Conference and Bid Opening during zoom meeting.

11. The Philippine International Trading Corporation (PITC) reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.