Quantity Particulars Estimated Unit Price (Php) Estimated Total Amount (Php)

Lot 705,000.00 705,000.00

Services of Interpreters for the Philippine Travel Exchange (PHITEX) 2021

1) Japanese Interpreter

Unit Cost: Php 8,500.00

Total Quantity: 20 pax

No. of Day: 2

Total Cost: Php 170,000.00

2) Korean Interpreter

Unit Cost: Php 8,500.00

Total Quantity: 30 pax

No. of Day: 2

Total Cost: Php 255,000.00

3) Mandarin Interpreter

Unit Cost: Php 6,500.00

Total Quantity: 30 pax

No. of Day: 2

Total Cost: Php 195,000.00

4) Russian Interpreter

Unit Cost: Php 8,500.00

Total Quantity: 10 pax

No. of Day: 2

Total Cost: Php 85,000.00

II. DETAILS OF THE EVENT

Date : 19-23 September 2021

Venue : Clark, Pampanga

TRAVEX Web Platform – (to be announced)

Expected Number

of Foreign Participants: 100 Foreign Buyers

III. SCOPE OF WORK/DELIVERABLES

TPB requires the services of a DOT-accredited travel and tour agency/operator that would be able to provide interpreters for the components of the event including the 2-day travel exchange, who can speak:

LANGUAGE NUMBER OF INTERPRETERS (pax)

Japanese 10

Korean 15

Mandarin 15

Russian 5

IV. ADDITIONAL REQUIREMENTS

The travel and tour agency/operator should have the following attributes:

• Attentive and addresses the needs of the client;

• Must be willing to coordinate with the assigned TPB officials/officers to determine the assignment of tasks for the interpreters;

• Must collate the observation reports of all interpreters at the end of the 2-day travel exchange and submit a compiled report to TPB within one week after the conclusion of the event;

• Has been in the industry for at least 3 years;

• Can accommodate any amendments or changes on the requirements without financial implications that may be mutually agreed upon by the TPB and the service provider;

• Must be willing to provide services on a send bill arrangement;

• Accredited by the Department of Tourism; and

• With existing credit line with TPB.

The interpreters should have the following attributes:

• Must have an in-depth knowledge and understanding of his/her working languages;

• Must have knowledge of relevant tourism terminologies;

• Must have strong communication skills;

• Must not sell their services nor products;

• Must be polite, respectful and tactful;

• Must be able to remain neutral before, during and after every interpretation assignment;

• Must be articulate with speaking his/her working languages;

• Must be able to have a strong and uninterrupted internet connection throughout the duration of the event where his/her services are needed;

• Must be knowledgeable on how to project his/herself professionally in a virtual business conference platform or set-up; and

• Must submit an observation report to the travel and tour agency/operator at the end of the 2-day travel exchange consisting of the following components:

- General observation of the B2B meetings

- Issues encountered (including technical/platform issues)

- Observation on the conduct of meetings of both Buyers and Sellers

- Comments/Suggestions/Recommendations

V. TIME AND SCHEDULE OF WORK

Provide the mentioned services on 20-21 September 2021 (whole days).

Proposed schedule of activities (tentative program):

20 September 2021

TIME ACTIVITY REMARKS

08:00 Opening Program *** Tentative program flow

09:15 B2B Networking Mechanics

09:30 – 12:00 B2B Networking

Free-flowing: Buyer Meets Seller

12:00 Lunch

13:30 – 18:00 Continuation of B2B Networking

Free-flowing: Buyer Meets Seller

19:00 Welcome Dinner

21 September 2021

TIME ACTIVITY REMARKS

09:00 – 12:00 B2B Networking

Free-flowing: Seller Meets Buyer *** Tentative program flow

12:00 Lunch

13:30 – 18:00 Continuation of B2B Networking

Free-flowing: Seller Meets Buyer

19:00 Farewell Dinner

VI. BUDGET

Approved Budget for the Contract (ABC) is SEVEN HUNDRED FIVE THOUSAND PESOS (PHP 705,000.00) inclusive of service charge and all applicable taxes. The cost of items in the bid should be broken down. The winning bid shall be determined d on the quality of the proposal with the most advantageous financial package cost, provided that the amount of bid does not exceed the above mentioned approved budget. The deadline for submission of bids should be at the close of office hours on (see below).

Breakdown of ABC per Language Group

Language Amount Remarks

Japanese PHP 170,000.00 Php 8,500/pax x 2 days

Korean PHP 255,000.00 Php 8,500/pax x 2 days

Mandarin PHP 195,000.00 Php 6,500/pax x 2 days

Russian PHP 85,000.00 Php 8,500/pax x 2 days

Total PHP 705,000.00

VII. PAYMENT PROCEDURE

Send bill to the TOURISM PROMOTIONS BOARD after the completion of services

VIII. EVALUATION PROCEDURE

The winning bid shall be determined d on the quality of the proposal with the most advantageous financial package cost, provided that the amount of bid does not exceed the abovementioned approved budget for the contract (ABC).

IX. ELIGIBILITY REQUIREMENTS

1. Must be legally registered travel and tour agency/operator (DTI or SEC);

2. Must be accredited by the Department of Tourism (DOT), preferably with TPB membership;

3. Must be accredited with the Philippine Government Electronic Procurement System (PHILGEPS);

4. With existing credit line with TPB;

5. Preferably with an active account with Landbank of the Philippines

X. TECHNICAL/LEGAL ELIGIBILITY REQUIREMENTS

1. DTI Business Registration/SEC Certificate

2. Mayor’s Permit or Permit / License to Operate

3. Income/Business Tax Return

4. BIR Registration with TIN

5. PHILGEPS Accreditation Certificate

6. Omnibus Sworn Statement (revised issue)

7. Company Profile