DESIGN AND DEVELOPMENT OF THE INTRAMUROS ADMINISTRATION INTEGRATED INFORMATION SYSTEM

PHASE 2 RE-BID

Project No. 2021-02

1. The INTRAMUROS ADMINISTRATION, through the General Appropriations Act of CY 2021 intends to apply the sum of TWENTY-THREE MILLION THREE HUNDRED SIXTY-THREE THOUSAND ONE HUNDRED SEVEN PESOS AND 14/100 (₱23,363,107.14) inclusive of all applicable taxes, being the Approved Budget for the Contract (ABC) to payments under the contract for the Design and Development of the Intramuros Administration Integrated Information System Phase 2 Re-bid, Project No. 2021-02. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.

2. The Intramuros Administration now calls for the submission of eligibility documents for the design and development of an integrated information system that shall serve as the main facility of the Intramuros Administration for collection, storage, processing and retrieval of data generated from all agency core processes/transactions and support to operations services. The system shall serve as a single portal that provides access to all end-users for their information needs. The Intramuros Administration Integrated Information System (IAIIS) has the following sub-systems:

• Client Management Information System (CMIS) part2

o Client Document Management-DARMS integration

• Geographic Information System (GIS)

o General Features

• Museum Collection Management System (MCMS)

o Entry

o Acquisition and Accessioning

o Location and Movement Control

o Inventory

o Cataloguing

o Exit

o Loans in (borrowing s)

o Loans out (lending s)

o Condition Checking and Technical Assessment

o Collections Care and Conservation

o Valuation

o Damage and Loss

o Reproduction

o Use of Collections

• Digitization, Archiving and Records Management System (DARMS)

o Computer File upload Management

o Document Information

o Record Retention and Disposal

o Access and Confidentiality Management

o Document and Archive Search Portal

• Events and Activities Management System (EAMS)

o Productivity and Project Management

o Attendee and Registration Management

o Prospecting and Billing Management

o Collaboration and Communication

o Visitors Headcount

o Visitors Arrival Monitoring

• Public Information and Help Desk Management System (PIHMS)

o General Information Management

o Wayfinding and Site/Store Directories

o Digital Advertisements/Events Management

o Kiosk Remote Management

o Digital Signage Location Management

o Visitor Survey/Feedback

• Computer-Aided Design Library System (CADLS)

o Site and Structure Records

o Design Uploading

o Access Management

Eligibility documents of interested consultants must be duly received by the BAC Secretariat on or before June 16, 2021, 12:00 P.M. at the Intramuros Administration, 5th Floor Palacio del Gobernador, General Luna Street corner A. Soriano, Jr. Avenue, Intramuros, Manila. Applications for eligibility will be evaluated d on a non-discretionary “pass/fail” criterion.

3. Interested bidders may obtain further information from the Intramuros Administration and inspect the Bidding Documents at the address given below from 8:00 a.m. until 5:00 p.m., Mondays to Fridays, except during holidays.

4. A complete set of Bidding Documents may be acquired by interested Bidders from June 9, 2021 – July 12, 2021, 12:00 P.M. at the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of TWENTY-FIVE THOUSAND PESOS (₱ 25,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.

5. The BAC shall draw up the short list of consultants from those who have submitted of Interest, including the eligibility documents, and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The short list shall consist of FIVE (5) prospective bidders who will be end to submit bids. The criteria and rating system for short listing are:

Criteria Score Required Minimum Score

Applicable Experience of the Consultant

Applicable experience of the consultant and members in case of joint ventures, considering both the overall experiences of the firm or, in the case of new firms, the individual experiences of the principal and key staff, including the times when employed by other consultants 40%

Qualification of personnel who shall be assigned to the project

Qualification of personnel who may be assigned to the job vis-à-vis extent and complexity of the undertaking; 40%

Current Workload of the personnel relative to capacity

Current Workload Relative to Capacity pertains to the ratio between one (1) proposed key personnel to current number of projects he/she is handling. 20%

TOTAL SCORE 100% 60%

6. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines.

7. The Procuring Entity shall evaluate bids using the Quality-Cost d Evaluation/Selection (QCBE/QCBS) procedure. The Procuring Entity shall indicate the weights to be allocated for the Technical and Financial Proposals. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.

8. The contract shall be completed within One Hundred Twenty (120) Calendar Days from receipt of the Notice to Proceed.

9. The Intramuros Administration reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.