1. The Batangas State University, through the Supplemental 2020 intends to apply the sum of Nine Million Forty One Thousand Two Hundred Twenty Pesos only (Php 9,041,220.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Furnitures and Fixtures for Student Services Center Building II in Batangas State University Pablo Borbon. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The Batangas State University now invites bids for Procurement of Furnitures and Fixtures for Student Services Center Building II in Batangas State University Pablo Borbon. Delivery of the goods is required ninety (90) calendar days upon receipt of the notice to proceed. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The deion of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or

regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. A complete set of Bidding Documents may be acquired by interested Bidders from July 5, 2021 – August 3, 2021 by downloading the same, free of charge from the website PhilGES and the Batangas State University (http://www.batstate-u.edu.ph). Provided, however, that bidders shall pay the applicable fee for bidding documents, pursuant to the Guidelines issued by GPPB, not later than the submission of their bids. The amount of the bidding documents is Ten Thousand pesos (Php 10,000.00) which should be directly deposited to the account of Batangas State University only upon coordination to the BAC Secretariat for the details of payment.

5. The Batangas State University will hold a Pre-Bid Conference on July 13, 2021 at 1:30 PM at Bids and Awards Committee (BAC) Conference Room 2nd Flr., Student Center Services Center Building, Rizal Avenue Extension, Batangas City. Pre – bid conference shall be done through Zoom Video Conferencing or other video conferencing applications which shall be announced prior to the pre-bid conference. To facilitate online meeting requirements prospective bidders must communicate before the schedule his/her intention to participate/attend the pre-bid conference. Upon receipt of the communication, the secretariat shall send an online meeting .

6. Bids must be duly received by the BAC Secretariat at the address below on or before 2:00 PM of August 3, 2021. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

All bids shall be submitted only through registered mail or private courier. No bid shall be submitted personally.

All bidders who submitted their bids must notify the BAC through email, telephone and cellphone calls and text messaging to confirm that they have sent their bids and all documents relative thereto. In the email, the bidder must attach the proof of sending of the said documents (i.e. actual photo of the envelopes and the official receipt issued by the post office or by the courier).

The bidders must assure that their bids shall be forwarded by the courier to the University on the date and time of the bid opening. The bidders have the responsibility to track their documents with the courier. The date of receipt of bids shall be the date of sending of documents, provided that the documents are actually received by the Secretariat. The BAC shall bear no responsibility whatsoever for the delay that the courier may have caused. Bids sent and/or received after the deadline shall be disqualified.

Bid opening shall be on August 3, 2021; 2:00 PM at Bid and Awards Committee (BAC) Conference Room 2nd Flr., Student Services Center Building, Rizal Avenue Extension, Batangas City. The opening and preliminary evaluation of the bids shall be done in front of the bidders and BAC members through video conferencing.

Should any of the bid/s fail, the notice shall immediately be sent to the email of the bidder concerned on the same proceeding. Bidders must acknowledge the receipt of the same. The physical copy of the notice shall be sent to the bidder through registered mail. Nevertheless, notices electronically transmitted or transmitted through facsimile are deemed served.

7. The Batangas State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.