1. Bidders are required to submit complete, original/authenticated and valid documents such as the following:

a. Registration Certificate from SEC, DTI for sole proprietorship or CDA for Cooperatives

b. Mayor’s Permit (Validity until 31 December 2021) issued by the city/ municipality where the principal place of business of the prospective bidder is located.

c. Statement of all ongoing and completed government and private contracts including awarded but not yet started, if any, whether or not similar and complexity to the contract to bid.

d. Audited Financial Statement stamped “Received” (signed on each and every page by the BIR or its duly accredited and authorized institutions, for the immediately preceding calendar year, must not be earlier than two years from the date of its submission

e. Net Financial Contracting Capacity (NFCC) or commitment from a universal bank of commercial bank to extend a credit line in favor of the prospective bidder if awarded the contract

f. If applicable/any: Joint Venture Agreement

g. Tax Clearance (for bidding purposes)

h. Latest Income and Business Tax Returns

i. BIR Certificate of Registration

j. Omnibus Sworn Statement

k. If applicable/any: Special Power of Attorney

l. Tax Clearance (for biding purposes)

m. Certificate of PhilGEPS Registration

2. Bids will be accepted from the following:

a. A manufacturer who is maintaining, a duly licensed establishment within the Philippines:

and/or

b. A duly accredited dealer or licensed distributor of the items out for bidding.

The accredited dealer o licensed distributor should present a Contract of Distributorship (notarized) as the manufacture’s distributor or subsidiary in the Philippines.

3. Bidders shall submit bids in triplicate (3) copies using the Form provided in the Philippine Standard Bidding Documents.

a. All entries/quotations shall be typed written or computerized.

b. Quotation in handwriting is not accepted.

c. Only minor corrections with any erasures or rectifications be allowed, provided such is initialed by the bidder or authorized representative.

d. Unsigned Bidder’s tender and proposal shall be treated as non-binding documents. Hence, a ground for non-acceptance/denial of the bid offer.

4. The bid shall be accompanied with the bidder’s bond. The bond will be confiscated / forfeited in favor of the government when the bidder withdraws his bid offer after the opening or refused to accept the award/contract tendered to him within the validity of this option period. Any other form of Bidder’s Bond as provided for by law (RA 9184 and its Revised IRR or by the Government Procurement Policy Board) shall be accepted.

5. Alternative bids or conditional offer will not accepted/entertained.

6. Non-conformity to NAPOLCOM or PNP standard specification will be outright rejected. Strict compliance to prescribed specifications is a must on samples submitted.

7. All quotations shall be in the Philippine Currency, taxes included.

8. All deliveries shall bear the Purchase Order Numbers, manufacturing/supplies Trademark Firmly attached in the delivered items as a tag, plate or labels.

9. The item/s shall be delivered within the period specified in the approved Purchase/Work Order or Contract.

10. Request for extension of delivery period shall be made in writing before the expiration of the original delivery schedule and such request is subject to the consent of the Head of the Procuring Entity as recommended by the CSG-BAC.

a. However, in case of late delivery, the contractor is not liable for a cause beyond his control.

b. Justification shall be established with satisfactory proof and acceptable to the government.

11. Procurement involving huge quantities/amount, scheduled delivery with corresponding scheduled payment or progress billing is authorized.

12. Suppliers with tract record of unsatisfactory performance shall not be allowed to participate in the bidding.

13. Penalty in case of delay or failure to deliver for any causes other than fortuitous events or Force Majeure, the PNP-CSG shall have the right to take any of the following courses of action to protect its interest.

14. Impose penalty of one tenth (1/10) of one percent (1%) of the value of the undelivered items for everyday of late delivery.

a. Confiscate the Performance Bond in favor of the PNP-CSG.

b. The PNP-CSG may further institute charges of any cost or damages incurred due to failure of the winning bidder to deliver.

The duly accomplished eligibility requirements and bids in a sealed envelope shall be submitted to the CSG BAC Secretariat at the CSG-OSS Conference Room, 3rd Floor, One Stop Shop Building, Camp Crame, Quezon City.

Deadline for Submission of Bids is on July 13, 2021 (Tuesday), 8:15 A.M.

Opening of Bids is on July 13, 2021 (Tuesday), 9:00 A.M. upon presence of a quorum.

For information and clarifications, interested bidders are advised to call the CSG-BAC Secretariat:

Office of the BAC Secretariat

One Stop Shop Building, Camp Crame, Quezon City

Contact Person: PMAJ EZMAR F NAVARRA

Tel. No. 723-0401 (extension 4320 or 4220)

email csgbacsec2020@gmail.com

The CSG reserves the right to reject any and all proposals or declare a failure of bidding, or not award the contract and makes no assurance that that contract shall be entered into as a result of this invitation.